Our organisation takes steps to prohibit, prevent, and address inappropriate behaviour by staff, volunteers, contracted or other personnel, in relation to children, vulnerable adults and the local community.


11.1 We have comprehensive safeguarding guidelines, systems, and disciplinary procedures in place to prevent and address inappropriate behaviour of staff, volunteers, contracted or other personnel towards:

1) each other 2) the local community 3) vulnerable adults and 4) children

Suggested evidence (some evidence is mandatory) – Copies of/extracts or screenshots from/links to:


§  Risk assessment and mitigation plan templates (mandatory);

§  Safeguarding policies and procedures (which are compliant with Irish legislation and policy and reflective of international best practice standards) in relation to children and vulnerable adults (mandatory);

§  Code(s) of Conduct/Behaviour with regard to child and vulnerable adult safeguarding that covers: (mandatory)

        Appropriate language;

        Appropriate communications;

        Banning of alcohol and drugs;

        Gifts to children;

        Physical contact with children;

        All forms of abuse, including emotional abuse;

        Putting themselves in a vulnerable situations;

        Inappropriate relationships with children and vulnerable adults including exploitative and sexually abusive relationships;

        Child labour;

        Photos, images, social media, website, internet and email communication;

        Reporting responsibilities.

§  Code of Conduct/Behaviour which addresses sexual exploitation, sexual abuse and harassment, bullying and all other forms of harassment (mandatory);

§  Disciplinary and grievance policies which includes clearly outlined consequences for breaching Code of Conduct/Behaviour (mandatory);

§  Dissemination plan/distribution list for communicating of above policies to VSA personnel and all volunteers;

§  Signed documentation that volunteers are fully aware of safeguarding policies, codes of conduct/behaviour and disciplinary policies and procedures;

§  Sample volunteer application forms screening questions asking about skills, experience, work with children and vulnerable adults;

§  Guidelines on screening practices and/or interview templates provided to those responsible for recruiting and selecting volunteers
for VSA and/or local partner including: (mandatory);

        Procedures for Garda Siochána/Police Service of Northern Ireland (PSNI) vetting of all volunteers; statutory declarations or local legal equivalent where criminal record checks are unavailable or unreliable;

        Verbal and written referee checks;

        Behavioural-based interview questions.

§  Policy/procedures for Garda/PSNI vetting of all volunteers (mandatory);

§  Appointment of Designated Liaison Person(s) with contact details (mandatory);

§  Qualifications and/or experience of VSA Designated Liaison Person(s);

§  Records/certificates of attendance of Designated Liaison Person in relevant child protection and safeguarding training;

§  Records/certificates of attendance of VSA personnel in training on child and vulnerable adult protection and developing

safeguarding policy;

§  Self audit templates or certification of completion of online audits;

§  Template for the recording of all incidents, complaints, concerns, allegations in compliance with GDPR;

§  Planning documents demonstrating how recorded incidents, complaints and allegations are incorporated into revised programme plans;

§  Lists of contacts for specialist advice, information, and reporting on child/vulnerable adult safeguarding.


11.2 We engage with and support local partners with regard to issues of safeguarding children, vulnerable adults and the local community to ensure common systems, mutual learning and development of good practice.

Suggested evidence (some evidence is mandatory) – Copies of/extracts or screenshots from/links to:


§  Partnership agreement/MOU between VSA and local partners addressing the safeguarding of children and vulnerable adults;

§  Outline of training workshops participated in/delivered by or shared between the VSA and local partners;

§  Documentation reflecting discussion on safeguarding issues between VSA and local partner including dedicated meetings, sharing

of resources, development of shared policy and risk assessment and mitigation plans;

§  Shared child and vulnerable adult safeguarding policy(s) and code of conducts between the VSA and local partners;

§  Shared template for risk assessment and mitigation between the VSA and local partners.



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