§ Analysis and/or workshop plan between the Volunteer Sending Agency (VSA) and the local partner to identify power differentials;
§ Correspondence between the VSA and the local partner which detail collaborative approaches to developing volunteer programmes (e.g. minutes of meetings, shared workshops, email correspondence);
§ Partnership agreements/memorandum of understanding (MOU) which reflect collaboration between the VSA and local partners for the implementation of the overall volunteer programme;
§ Partnership agreements/MOUs/programme plans between the VSA and local partners which identify specific roles of the VSA and local partners in the recruitment, training and placement of volunteers and in regular evaluation processes;
§ Communications which reflect collaboration between the VSA and local partner relating to recruitment and selection of volunteers;
§ Agreements/ programme plans which detail collaborative arrangement between the VSA and local partners for the development and review of promotional materials;
§ Correspondence which reflects collaborative approach between the VSA and local partners for the development of materials and review of materials; ensuring that materials are reviewed at grassroots level;
§ Promotional materials translated to local language(s) of local partners and surrounding community;
§ Promotional messages, materials and channels of communication that are ethnically, culturally and linguistically sensitive; and sensitive to diverse gender identities, sexual identities, religions and to age, disability, socio-economic or any other status.
§ Partnership agreement/MOU between VSA and local partners addressing the safeguarding of children and vulnerable adults;
§ Outline of training workshops participated in/delivered by or shared between the VSA and local partners;
§ Documentation reflecting discussion on safeguarding issues between VSA and local partner including dedicated meetings, sharing
of resources, development of shared policy and risk assessment and mitigation plans;
§ Shared child and vulnerable adult safeguarding policy(s) and code of conducts between the VSA and local partners;
§ Shared template for risk assessment and mitigation between the VSA and local partners.